5 Payment Reminder Templates That Actually Work for Freelancers
In this guide, we share five copy-and-use payment reminder templates that help freelancers and small business owners get paid faster without damaging client relationships.
Why This Guide Matters
Late payments are one of the biggest stress points for small businesses.
According to the QuickBooks Late Payments Report 2025, over 56% of small businesses face delays every month not because clients don’t want to pay, but because they forget, lose invoices, or don’t receive polite follow-ups.
This guide walks you through:
- How to write reminders that sound professional, not pushy
- When to send them for best results
- How automation tools like Nerdpay make the process effortless
What’s Inside the PDF
The downloadable guide includes:
- 5 proven reminder templates pre-due, due-day, and post-due versions
- Real data from QuickBooks, Fundbox, and Xero
- Tone guidance for freelancers, agencies, and SMBs
- A simple system to automate reminders with Nerdpay
- Privacy-safe communication best practices under FTC guidelines
Each section is actionable, no jargon, no filler.
How Automation Fits In
Manual reminders depend on your memory.
Automation ensures every invoice gets the right message at the right time.
With Nerdpay:
- Sync invoices from QuickBooks or Xero
- Pick your tone friendly, professional, or firm but polite
- Let reminders send themselves automatically
- Track who opened, clicked, or paid
- Reconcile transactions instantly
That means fewer awkward emails and faster, predictable cash flow.
Real-World Results
Freelancers using Nerdpay report:
MetricBefore AutomationAfter AutomationAverage delay17 days6 daysFollow-up time6 hrs/week<1 hr/weekClient response rate63%92%
Automation doesn’t replace empathy it amplifies it.
How to Use This Guide
- Download the full PDF below.
- Copy the templates that match your workflow.
- Add them to your Nerdpay dashboard.
- Automate reminders once, get paid on time, every time.
Download “5 Reminder Templates That Actually Get You Paid” →
FAQ
Q: Will clients know my reminders are automated?
No, all reminders use your email address, tone, and signature.
Q: Can I edit templates before automating?
Yes. You can fully customize message tone and frequency.
Q: Is automation GDPR- and FTC-compliant?
Yes. Nerdpay’s communication system follows GDPR and FTC Act standards.
You’ve earned your money now make sure you actually receive it.
Download the full guide and automate reminders with Nerdpay →
Loved by SMBs Everywhere
From startups to growing businesses, teams rely on Nerdpay to keep cash flow nerdishly smooth.
"With Nerdpay, invoicing feels effortless and payments arrive on time. It’s like having an AR sidekick built right into our workflow."
"The automation does the heavy lifting. We save hours every week while keeping client relationships stress-free."
"Nerdpay turned our messy collections process into something predictable. Cash flow finally feels under control."
Get instant access to the resource
Enter your email to receive the full accounts receivable guide directly in your inbox